BPaaS Travel Advances and Expenses Management Process by Ultimus / W4

Travel Advances and Expenses Management Process

                   info@proceedit.com │ @Proceedit

Does your company, believes that the control of Travel Advances and Expenses can be a major source of cost savings? It worries you that your employees and managers lost valuable time in clearing their travel expenses? Would you like to be able to easily implement and review transparent, standardized and formalized corporate policies in connection with the authorization and control of travelling expenses of your employees and managers?  Would you like to have and be able to transmit to your employees a real-time overview of what is happening with respect to yours Travel Advances and Expenses, from anywhere, anytime?
Value Proposal
proceedit offers to its customers a comprehensive and personalized Cloud Computing service for the automation of the treatment of their Travel Advances and Expenses of its employees and managers with a full processing cycle, from its request to settlement, registration and accounting in the ERP and DMS.
Summary of Functionalities
Request > Request for travel indicating its motivation, destination(s), travel and accommodation planned, estimated Expenses budgeted and Advances required. Verification > Automated application of travel and lodging regulations by category of employee, destination, duration ... Approval > Approval of budget and Advances. Advance > Advance registration and signature. Booking > Reserve and/or hiring of travel and accommodation. Liquidation > Liquidation of Travel Expenses and verification of supporting documents for payments. Accounting > Automatic accounting on the ERP and registration in the DMS of supporting documents, balance against Advances, closing and approval.  Supervision > Online monitoring and traceability, KPIs indicators and statistics.

Benefits of the Service
P	Significant reduction (up to 2/3) of the workload and administrative costs.
P	Reduction of the Travel Advances and Expenses processing cycle from days to hours.
P	Formalizes and automates the management of Travel Advances and Expenses, eliminating errors, delays and inconsistencies.
P	Relieves your employees and managers of the cumbersome tasks of Travel Expenses settlement.
P	Control and traceability of the individual processing of each Travel is always maintained serving in that way as a continuous internal Audit.
P	Full accessibility to the process and its monitoring any time and from anywhere connected to Internet.
Implementation Modalities
Our solution can be implemented with full flexibility, combining any modality of service implementation, from a pure Cloud Computing, to a mixture of OCR and BPM Cloud Service interacting with customer applications (ERP, DMS, ...) installed locally "on-premises" or remotely on a “Private Cloud”.
Cost of the Service
The unitary cost of the service is approximately € 12 or US$ 15 per Travel treated (+ applicable taxes), all inclusive, with no surprises, no investment, no upfront, configuration or startup costs, without minimum quantities or contractual period or permanence, ie really on-demand.
Free! Real Pilot Test
We offer our Clients a free real pilot test of our service, with no obligation or cost, processing their Travel Advances and Expenses, with their key users and interacting with their applications, so they can assess the feasibility and benefits of its utilization.

 

Technology dyPAS by proceedit and Technological Partners

Our BPaaS solutions for the automation of business processes are supported by a combination of the most advanced technologies in the market, integrated with each other and with the dyPAS (dynamic Process Application Server) proceedit’s proprietary technology, allow to insure: agile, standardized and reusable development; easy customization and ongoing maintenance; the lowest possible cost and robust operation with strict SLAs. We serve "multi-tenant" single continuous version solutions, so that all customers share the same application and version, but with the data and documents completely separate from each customer, even physically, being possible that they may reside "on-premises". Human interfaces, connectivity to corporate applications and business rules applicable in each case, are dynamically customized, on demand and in real time, depending on the Client, User and Device being served by the BPaaS solution.